We have the expertise you can trust as we bring years of experience and in-depth knowledge of the latest regulations and best practices. Our software solution can be customized as we are aware that every business is unique.

We are flexible and are willing to meet clients specific needs whenever possible. Efficiency, accuracy and compliance are some of key components of our mind set and business setup.

Local entity payroll setup and payroll processing
Foreign employer payroll setup and payroll processing
EOR payroll and onboard/ offboard administration
VEO payroll setup and processing
Country SPOC for EOR and VEO
Money movement services
Employee Administration

GEA 5 

is our basic service plan which will suit you if you are looking for a full service that will require least of your (and our) time at an attractive service fee.

Service includes a preparation of a monthly payroll calculation, preparation of mandatory reporting forms and bank file including the employee's net and compulsory tax and social security payments. The package also includes a set of payslips, master recapitulation report, payment details and mandatory reports all in pdf. Next to these, you will also receive an xml files for bank processing and for submission of the mandatory payroll reporting.

     This service plan comes at an attractive fee of 5 Euro per employee, per payroll run. + fixed monthly fee of €25

Service includes:

• Fully compliant monthly payroll calculation preparation
• Preparation of a payroll processing bank xml file (including employee net and mandatory social security contributions and income tax payment details)
• Preparation of a mandatory xml reporting form file (JOPPD)
• Base payroll reports package (contains all you need pdf set including payslips, payroll summary, JOPPD report, payment details file)

 

* GEA 5 is available for local entity payroll only. The same price applies no matter the headcount.

 GEA STANDARD is a service plan which suits most of customers looking for a full service with additional support at attractive fee rates.

Next to what is included in the GEA5 service, GEA STANDARD includes processing of the payroll bank file/ s and submission of the mandatory reporting forms to the tax Authority portal. Service also includes email distribution of payslips to all employees. Each employee will receive his password protected payslip on the day of salary payment. Additional support with tax authority accounts reconciliation is included in this service.

     This service plan comes at an attractive fee of 7 Euro per employee, per payroll run. + fixed monthly fee of €50

Service includes:

• Gross to net report (standard xlsx report with a breakdown of all payroll items and related taxes on each employee level)
• Distribution of employee payslips via email (password protected pdf)
• Payroll bank file processing 
• Submission of the mandatory reporting form (JOPPD)
• Tax authority account reconciliation

GEA PRO is a complete service plan by which we cover entire employee life cycle and HR and payroll related matters.

Next to what is included in the GEA STANDARD service, GEA PRO includes handling onboarding and offboarding of your employees, covers all mandatory payroll reporting (monthly and annual)

     This service plan comes at an attractive fee of 12 Euro per employee, per payroll run. + fixed monthly fee of €75

Service includes all listed under GEA5 and GEA STANDARD service plan including the following:

• Preparation of employment and termination documents (customizable content and inline with local legal frame)
• Registration and deregistration of employees from pension and health funds (HZMO and HZZO)
• Submission of annual statistical report (RAD1-G)
• Annual employee income tax reconciliation calculation
• One hour of advisory service

* GEA PRO is available for local entity payroll only. The same price applies no matter the headcount.

VEO EXPAT 

is a service intended for employers who do not operate via a local entity but employ local talents.

Not having a local entity and are looking to hire a local talent? You can hire a local talent under a foreign payroll setup. GEA Payroll can support you and your talent and provide you with a complete Labor Law, income tax and social security compliance throughout the entire life cycle. We can take over all of the aspects of the employment during the entire period according to the agreed customised process that meets your needs assuring you stay fully compliant.

 

VEO EOR

is a service intended for EOR companies with a registered local EOR entity.

GEA Payroll can support you and make sure you stay compliant with all regulations. We can support each part of the EOR specific process, from drafting onboard and offboard documents, process the mandatory registrations, changes, deregistration's and reporting's, monthly and annual. You will also be fully supported on a monthly base including processing all changes, entire monthly payroll processing including payroll bank processing and mandatory reporting, payslip distribution, custom GTN reporting, employee support answering payroll queries and many more.

 

The Tax Authority will not connect the payment of the liability with the reporting form in case that the payment does not bear the correct Report ID. The Report ID consists of the first two numbers indicating the Year the report relates to and the last three numbers indicating the day of the year the income is considered as received i.e. report for Income received on 2 January 2024 has a 24002 ID.

Tax Authority has its internal account structure which helps them recognize to what your payment relates i.e. if payment relates to income tax, the payment should be processed bearing the "1880" TA account number. Any income tax payment not containing the account number will most likely not be processed, or in case it is processed, will not be recognised by the Authority as income tax payment.

Should you process any income tax or social security payment omitting, or stating an incorrect Tax payer ID, the payment will not be processed, or if processed will not registered and connected with your mandatory reporting's. Moreover, should you process the payment with a Tax ID of any other tax payer, the funds will be registered on the account of that other particular tax payer.

In case your payment amount does not match the exact amount stated in the report, there will be an opened balance stating underpayment or underpayment of the liability. Any difference requires either offsetting the overpayment and its rebooking, or in case of any underpayment, an additional payment is to be made bearing all the correct indicators. Any such difference also requires submission of an additional SNU report that will connect the payment in the system.

Should you process the payment to a wrong State Budget Account, the payment will be registered, however it will be shown on a different booking account resulting with an underpayment which will automatically trigger the penalty interest for late payment although the payment has been made. The reaction should be swift in this and many other cases in order to avoid late payment penalty.